Get Things Done
Need to make a change? You're in the right place! We want to help you navigate any and all curricular matters by making the process as easy as possible.
Navigating administrative problems can be tricky! So we're here to help. It's ideal to talk first to your faculty advisor about any advising issues, course-related questions, or withdrawing from a course.
For all administrative issues, feel free to reach out to the CMM Director of Student Services, Dr. Cody Case at 504-865-3692 (clcase@loyno.edu). You can find him and Assistant Dean Laura Jayne in the CMM building room #300E and #300F (down the hall behind the stairs on the third floor).
If you have questions about advising and specific courses, talk to your faculty advisor first. If you are majoring in Hip Hop, Music Industry Studies in Music, and Advertising in Communications, you can reach out to our CMM course advisor Ms. Margaret Howze (mbhowze@loyno.edu). You can also find Margaret on the fourth floor, room #432 or call her at 504-865-2070. She also manages Howl Radio!
Ms. Laura Jayne (ljayne@loyno.edu) is the Assistant Dean who will also know the answer to ALL of your questions. However, it's best to start with your advisor, Dr. Case, or Margaret before escalating your question to Ms. Jayne.
The same goes for reaching out to the Associate Dean, Dr. Alice Clark, and Dean of the College of Music and Media, Dr. Sheryl Kennedy-Haydel! Please start with Dr. Case or Margaret.
Where an item needs approval (whether a signature or an e-mail acknowledgement), send to ALL the parties (including yourself and the final recipient/s) in an email.
You can find basic information about academic programs, your major, and all university regulations in the University Bulletin. Note that you are usually governed by the Bulletin of the year you began at Loyola, so you may need to go to the Bulletin Archive to find the information you need.
Absence University Withdrawals & Leaves of Absence
Please read the entire policy first:
You may make your request by a message from your Loyola account, following the instructions at the top of this page; please also copy your advisor. State clearly whether you intend to withdraw from the University or to take a leave of absence. If taking a leave of absence, make clear whether you wish to withdraw from the current semester’s classes or begin the leave after the semester is complete, and state the semester in which you plan to return. Note that there are special requirements for a medical withdrawal, which go through the Director for Counseling and Health Services.
Add (or Drop) a Minor or Second Major
Send a message with the details of the minor or major you wish to add or drop to Dr. Cody Case (clcase@loyno.edu) or Asst. Dean Laura Jayne. You will usually be assigned an advisor for that new minor/major; until that happens, you may use the department chair or program director as a resource.
Application for Academic Amnesty
Please read the entire policy before downloading the form linked there. The form must be signed by the associate dean or assistant dean. If you're in the Honors Program, you'll also need the signature of their signature.
Change Major
Fill out the form at the Student Records site. Students with a cumulative GPA below 2.0 may not change to a major in another college unless they have permission from the associate dean of that college.
Consortium Courses (Dillard, Tulane, Xavier, and Notre Dame Seminary)
Visit this website to learn more and follow the steps to register.
Course Substitution
If you are unable to take a required course and wish to substitute it with another course, you first need permission from your Department Chair. The Chair will then contact the Dean's Office and authorize the substitution.
Course Withdrawals
First, check the Academic Calendar for all withdrawal dates and deadlines
To withdraw from a single course, click this link to access and download the form!
Before you do so, however, remember that you need to be enrolled in at least 12 credits to be a full time student! If you fall below 12 credit hours, it could have serious consequences on your financial aid. Please fill out the PDF and have your advisor or Director of Student Services sign the form. Then, send it to the Registrar at registrar@loyola.edu.
Grade Appeals
Please read the entire policy before downloading the form linked there. The form may be submitted to the associate dean up to 30 days after the beginning of the following semester.
Independent Study
The following form should be completed by the student, in conjunction with the faculty advisor and the faculty member who will direct the independent study. It must be accompanied by a syllabus, which must make clear how the grade will be determined. The completed form should be sent by the faculty member or the department chair or director to the associate dean for approval, after which the section is created and the student is registered.
Register for 21 Credits or More
First, discuss the matter with your advisor. Then, if your advisor approves, they will contact the Assistant Dean.
Note that above 23 credits you will be required to pay additional tuition.
Request for an Incomplete
Please read the entire policy before downloading and completing the form linked there. The form must include the work to be completed, and the completion date. Submit your completed form to the instructor, who will send it to the student’s associate dean.
Last updated: June 15, 2026