Get Things Done
Need to make a change? You're in the right place! We want to help you navigate any and all curricular matters by making the process as easy as possible.
Navigating administrative problems can be tricky! So we're here to help. It's ideal to talk first to your faculty advisor about any advising issues, course-related questions, or withdrawing from a course.
For all administrative issues, feel free to reach out to the CMM Director of Student Services, Dr. Cody Case at 504-865-3692 (clcase@loyno.edu). You can find him and Assistant Dean Laura Jayne in the CMM building room #300E and #300F (down the hall behind the stairs on the third floor).
If you have questions about advising and specific courses, talk to your faculty advisor first. If you are majoring in Hip Hop, Music Industry Studies in Music, and Advertising in Communications, you can reach out to our CMM course advisor Ms. Margaret Howze (mbhowze@loyno.edu). You can also find Margaret on the fourth floor, room #432 or call her at 504-865-2070. She also manages Howl Radio!
Ms. Laura Jayne (ljayne@loyno.edu) is the Assistant Dean who will also know the answer to ALL of your questions. However, it's best to start with your specific advisor, Dr. Case, or Margaret Howze to answer your questions before escalating to Ms. Jayne, SMTP Director Kate Duncan, or SCD Director Dr. Shaniece Bickham.
The same goes for reaching out to Associate Dean Dr. Alice Clark and Dean of the College of Music and Media, Dr. Sheryl Kennedy-Haydel! The Dean's Office is very busy and while we will always make time for you, it is important to be efficient and respectful by pursuing the proper channels to help resolve any problems that may arise.
You can find basic information about academic programs, your major, and all university regulations in the University Bulletin. Note that your major requirements are based on the year you began at Loyola, so you may need to go to the Bulletin Archive to find the information you need.
Absences, University Withdrawals, & Leaves of Absence
You may make your request by a message from your Loyola account, following the instructions at the top of this page; please also copy your advisor. State clearly whether you intend to withdraw from the University or to take a leave of absence. If taking a leave of absence, make clear whether you wish to withdraw from the current semester’s classes or begin the leave after the semester is complete, and state the semester in which you plan to return. Note that there are special requirements for a medical withdrawal, which go through the Director for Counseling and Health Services.
Academic Calendar
It's super important to be 100% aware of the Loyola academic calendar for each semester! Go here to find the calendar you're looking for or click below! Loyola University, like all higher education institutions, has strict deadlines that you need to follow--especially in terms of dropping and adding classes, paying your tuition, and withdrawing from courses. If you don't pay your tuition or outstanding balances, you will even be dropped from your classes and struggle to get back into them. So please take the calendars and deadlines seriously!
Add (or Drop) a Minor or Second Major
Send a message with the details of the minor or major you wish to add or drop to Dr. Cody Case (clcase@loyno.edu) or Asst. Dean Laura Jayne (ljayne@loyno.edu). You will usually be assigned an advisor for that new minor/major; until that happens, you may use the department chair or program director as a resource.
Application for Academic Amnesty
Academic Amnesty is an undergraduate policy allowing students to repeat up to 12 credit hours of poor grades (C- or lower) so those earlier marks no longer count toward their grade point average. Please read the entire policy before downloading the form linked there. The form must be signed by the associate dean or assistant dean. If you're in the Honors Program, you'll also need their signature.
Change Major
Fill out the form at the Student Records site. Students with a cumulative GPA below 2.0 may not change to a major in another college unless they have permission from the associate dean of that college.
Consortium Courses (Dillard, Tulane, Xavier, and Notre Dame Seminary)
Visit this website to learn more and follow the steps to register.
Course Substitution
If you are unable to take a required course and wish to substitute it with another course, you first need permission from your Department Chair. The Chair will then contact Assistant Dean Laura Jayne and authorize the substitution.
Course Withdrawals
First, check the Academic Calendar for all withdrawal dates and deadlines
To withdraw from a single course, click this link to access and download the form!
Before you do so, however, remember that you need to be enrolled in at least 12 credits to be a full time student! If you fall below 12 credit hours, it could have serious consequences on your financial aid. Please fill out the PDF and have your advisor or Director of Student Services sign the form. Then, send it to the Registrar at registrar@loyola.edu.
Dual Enrollment
Dual enrollment is an opportunity to enroll in college courses while also earning high school credit. A growing number of students are taking advantage of this opportunity. Students get a preview of college-level rigor that will help prepare them for their first year of college. Courses may be taken at the high school or at Loyola, depending on the high school preference and the format of the course. Additionally, dual enrollment courses cost substantially less for families than a traditional college course. Click here to learn more!
Grade Appeals
Please read the entire policy before filling and submitting the form. The student has the right to submit a grade appeal form to the associate dean for up to 30 days (excluding university closure during vacation) after the grade has been assigned.
Independent Study
The following form should be completed by the student, in conjunction with the faculty advisor and the faculty member who will direct the independent study. It must be accompanied by a syllabus, which must make clear how the grade will be determined. The completed form should be sent by the faculty member or the department chair or director to the associate dean for approval, after which the section is created and the student is registered.
Register for 21 Credits or More
First, discuss the matter with your advisor. Then, if your advisor approves, they will contact the Assistant Dean Laura Jayne. Note that above 23 credits you will be required to pay additional tuition.
Request for an Incomplete
Please read the entire policy before downloading and completing the form linked there. The form must include the work to be completed, and the completion date. Submit your completed form to the instructor, who will send it to the student’s associate dean.
Last updated: July 29, 2026