Online Forms

Need to make a change? Check out our online forms!

We want to help you navigate any and all curriculum guidelines by making the process as easy as possible. 

  • Follow the links below for help electronically submitting information that is traditionally delivered by a form.
  • Fill out forms electronically (using Abobe Acrobat or other software), and email them.
  • If handwritten; scan, then email, or take a picture of both sides of a form with your phone, then email.
  • Whether an item needs one signatures or multiple approvals, email ALL the parties at the same time (including yourself and the final recipient/s), and ask them to give their approval electronically via the email. 
  • Scroll to the bottom of the page for a listing of all the directories and ways to contact your professors and Loyola offices 
Adding/Dropping a Minor
Click here for CMM Minor Instructions 
Independent Study

Please use this form in concordance with your faculty advisor and follow all instructions

Independent Study form

Change of Grades

Faculty: Please email the full name of the student, the CWID number, the course with section number, the old grade, the new grade, the semester affected and the reason for the grade change to Carmen Balthazar,

Request for an Incomplete

Please read the entire policy before downloading the form.

Submit your completed form to the professor (see directories and search options at the bottom of this page). 

Application for Academic Amnesty

Please read the entire policy before downloading the form.

When the form is complete, please email:

Associate Dean: Carmen Balthazar,
Director of Student Services: Laura Jayne,
and your advisor (see below for faculty directory) 

Course Withdrawals

Click here to check the Academic Calendar for all Withdrawal dates and deadlines 

Email Carmen Balthazar,, or Laura Jayne,, or your advisor from your account.
Include your full name and CWID# in the subject of the email.
In the body of the email, include the full course code with the 3-digit section number at the end, and the full course title as well as the reason for the withdrawal. (For example, PHIL-R122-001, Philosophy of the Human Person, fell behind in class)

Permission to for Away Courses (Courses at another university)

Please read the entire policy before submitting the form.
Permission for Away Courses Form

University Withdrawals & Leaves of Absence

Please read the entire policy before downloading the form.

Email Carmen Balthazar,, or Laura Jayne, or your advisor from your account, including your full name and ID# in the subject of the email, and state your desire to either withdraw from the University or to take a leave of absence.
If taking a leave of absence, state the semester in which you wish to return.

Study Abroad Applications

NOTE: Due to possible restrictions caused by COVID-19, please visit the Study Abroad site for more information

The form to get your future classes approved starts with the Center for International Education. Use your U-Achieve account to figure out what requirements you still need to schedule. U-achieve is in your Single-Sign-On: Navigate to the homepage, and hover your mouse over the text in the upper-right corner that says "Log In To," then choose Single-Sign-On. 

Who needs to approve?

  • No matter what you're taking, you must copy your Major Advisor.
  • If you are taking classes in the Major, copy your Major Advisor and the Major Chairperson (see faculty directory to identify). 
  • If taking classes for a Minor, also copy your Minor Advisor.
  • If you are in the Honors program copy Dr. Peterson and Ms. DiMaggio: and
  • The Dean's Office needs to approve any courses intended for the Loyola Core and for General Electives: email Associate Dean Carmen Balthazar,

How to find Faculty Contacts

Your Student Success contact and your faculty advisor will be listed in your LORA account at the Advisor link under the Student Records menu. 
LORA (through the Single-Sign-On) > Student Records menu > Advisor link

For a directory of the College of Music & Media Dean's Office, Department Chairpersons, Faculty Members, and Administrative Assistants, click here

To search for faculty or staff by first or last name, click here

Other contacts:

Student or call (504) 865-3237 for additional help with registration, transcripts, leave of absence or return from leave of absence)

Financial Aid: or call (504) 865-3333